How it works
You describe the room. The software solves the scheduling.
Seating a matchmaking event is a combinatorics problem: who sits with whom, in what order, with nobody meeting twice. A spreadsheet takes hours to get it wrong. Here it is the first thing that happens.
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01
Import your list
A spreadsheet (.xlsx or .csv) or typed in. Company, contact, what they sell and what they are shopping for. Those last two fields are what turn a schedule with no repeats into a schedule with the right people at the table.
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02
Describe the room
How many tables the venue fits and how many seats each one holds. That is the physical constraint, and everything else follows from it.
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03
The schedule gets built
The software works out who sits at which table in every round. No repeat pairings is a hard rule. If the layout cannot carry the number of rounds you asked for, it tells you how many fit and why, instead of quietly seating people together twice.
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04
Set the clock
Minutes per meeting, changeover time, breaks and the opening remarks. The length of your event stops being a guess and becomes arithmetic.
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05
Run the room
On the day the software leads: timer on screen, an audio cue at the end of each turn, the table change called out, and the main screen showing everyone where to go. You get to look at people instead of a laptop.
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06
Handle the mess
Someone no-showed, someone came late, a company left at the break. You adjust, it rebuilds, and the meetings that already happened stay untouched.
Who decides what
You decide
- Who is in the room
- How many tables and seats
- How long each meeting runs
- Where the breaks go
- What to do about no-shows
The software figures out
- Who sits with whom, in every round
- How many rounds fit with no repeats
- How many companies each participant will meet
- How long the event will actually take
- The rebuild after every change